Your troop is planning an extended trip -- that's wonderful! It shows enthusiasm, dedication, and a spirit of adventure. Through Girl Scouting, girls often go places and do things they might not otherwise have the opportunity to do! Working and planning for a trip can help girls grow, mature and form lifelong friendships.
Any trip of 3 nights or longer becomes an "extended trip" and must adhere to certain guidelines for travel safety. The first step toward an extended trip is to complete the Intent to Travel form. It must be signed by your Service Unit Director and
. This completed form serves as notice that your troop will be planning a trip and retaining large sums of money in your troop bank account. Once your Intent to Travel form is on file, you will receive a packet of information to help you with preparing the girls and their parents, fundraising ideas, Safety Activity Checkpoints, timeline and tips for further planning.
Below are the basic requirements for an extended trip. Of course, we can't put everything you should know here, but the information listed is important to consider when deciding whether or not an extended trip is right for your troop/group.
Basic Guidelines for an Extended Trip
- ANY trip of 3 nights or longer away from the regular meeting place, even to a council-owned site, is considered an extended trip. Travel for extended trips may be local, national or international.
- To participate in a national extended trip, where ALL travel remains inside the borders of the United States, participants must be 11 years of age or older at the time of the trip.
- To participate in an international extended trip, where part or all of the travel is outside the boundaries of the United States, a participant must be 14 years of age or older at the time of the trip.
- At least one adult on the trip must have completed the Welcome Session and Troop Leadership Essentials.
- At the time of the trip, at least one adult must be certified and current in Standard First Aid and adult/child CPR. Other required certifications depend on the activities planned during the trip and will be determined as your plans progress.
- Because the female role model is essential to fulfilling the purpose of Girl Scouting, at least one adult on any trip or activity must be an adult female. Male chaperones may participate only if separate sleeping quarters and bathrooms are available for their use.
- Participants, both girls and adults, must have a record of health examination completed by a licensed physician, nurse practitioner, physician’s assistant or registered nurse within the preceding twelve (12) months to participate in an extended trip.
- All trip participants, girls and adults, must be current registered members of Girl Scouts of the USA at the time of the trip.
- Additional insurance must be purchased from the council office for ALL extended trips.
As you progress in your plans, the troop/traveling group will need to thoroughly review Safety Activity Checkpoints and GSSWTs Volunteer Essentials Handbook for complete policies and guidelines on taking trips. Make sure to include the girls in all aspects of trip planning and preparation.
Forms for an Extended Trip
The forms and packets for an extended trip can be downloaded from the Forms page of this website or can be obtained from the Resource Center at the Sally Cheever Girl Scout Leadership Center.