Use these forms and facts to help prepare your girl for her time at Camp Metro or Camp La Jita. Still have questions? Contact our Customer Care Department at customercare@girlscouts-swtx.org or 210-349-2404 (toll free 1-800-580-7247).
Health History, Other Forms Via CampDoc.com
Camp Physical: Campers must provide a completed physical signed by a physician within the past 12 months before camp session begins.
To collect health history and medical care information, Girl Scouts of Southwest Texas partners with CampDoc.com, a secure, encrypted, and password-protected electronic health record system for camps. We also send other documents through the site, including release form(s), a medication form, camper profile, information about check-out and check-in, and a packing list. Learn more about CampDoc.com.
You will receive a welcome email from CampDoc with these forms and information on how to complete your camper’s health information within a week or two from your camp registration. Please set register@campdoc.com as a ‘safe sender’ in your email system to avoid accidental delivery to junk/spam folders.
Health information is required for all campers*, regardless of session, and must be completed on CampDoc two (2) weeks prior to your camper’s session.
*If your camper will be attending more than one session, you only need to complete CampDoc requirements one time.
Required to hand carry in day pack (don’t pack away):
Camp La Jita is located at 19459 Ranch Rd. 187, Utopia, TX 78884.
Office: 1-830-966-3526
Emergencies: 210-349-2404 (24 hours a day, seven days a week)
Customer Support: customercare@girlscouts-swtx.org, 1-210-349-2404
Online registration opens every spring. You can register at www.girlscouts-swtx.org/camp.
Each week for Camp La Jita has multiple sessions based on Girl Scout grade level and activities. The week appears as one event in myGS.
Once you select that week/event, click the Register Now button. You will see all of the week’s sessions listed.
The total number of available girl spots available for the entire week is listed at the top right of the page. The total number of available girl spots for each session is listed with the session.
All Camp La Jita sessions require a $50 deposit upon registration. These are non-transferable and non-refundable.
All camp balances need to be paid in full at least two weeks before the first day of your camper’s camp session.
We want every girl to have the opportunity to experience camp. We work to provide financial assistance for campers who need it. Assistance for Camp La Jita is available on a case-by-case basis and is limited to one camp session per season. You can request assistance by completing the Financial Assistance Request Form once registration has opened.
Additional Information:
For additional questions, please contact our Customer Care Department at customercare@girlscouts-swtx.org.
If a cancelation is made by the customer no later than two (2) weeks prior to the first day of the camp session, the customer will receive a refund minus the deposit fee ($50). Please note: Deposit fees are nonrefundable and cannot be transferred to another session or to another girl. Refunds generally take 7-15 business days to process.
There are no transfers from one camp session to another. You can cancel a camp registration (NO refund or transfer of deposit) and then register for another camp session and pay the deposit or pay in full.
Exceptions:
There will be no refund should a camper be a no-show or leave a session early due to an illness, homesickness, misbehavior, or parental/caregiver request.
To initiate a request for a refund, contact our Customer Care team at customercare@girlscouts-swtx.org. Include girl name, camp session, date of camp session, and specific reason for requesting a refund. Deposit fees are nonrefundable and cannot be transferred to another session or girl. (See exceptions above.)
The following items are not permitted at camp:
Transportation is not provided to Camp La Jita.
Check-in
NOTE: If you have extenuating circumstances and need to arrive or depart at a different time, please send an email to the Customer Care team at customercare@girlscouts-swtx.org with detailed information OR, if it's any time between Friday afternoon through Sunday, call the camp office at 1-830-966-3526 and leave a detailed message.
Check-in Time
Parents, your child is important to us, and we want to meet her and each camper on arrival, so we ask that you please be patient with check-in and follow directions from camp staff.
Required to hand carry in day pack - don’t pack away:
Check-in Procedures
Gate opens at 3:00 p.m.
Get excited!
Park in designated area
Drop Off
Meal Information
Check Out
Friday Check-Out Procedures:
Bring to check out:
Gate opens at 3:00 p.m.
Park in designated area
Pick Up
Cookie Credits earned through the Girl Scout Cookie Program can be used to pay for Girl Scout camp registration. (They cannot be used at the Camp Trading Post.) Girls who sell 1,200 or more packages of cookies earn a free week at Camp La Jita or Camp Metro.
The Product Program Department will reach out after the end of the cookie season to girls who qualify for a free week at camp with further instructions on redeeming the reward. For more information, please contact our Customer Care Department at customercare@girlscouts-swtx.org.
Camp La Jita has a Trading Post that campers can visit during their time at camp; they can purchase items such as water bottles, hats, and T-shirts, as well as fun items including plushies, games, patches, and small keepsakes. Nothing in the Trading Post has sales tax attached, and the prices are typically $15 or less.
The Girl Scout Shop offers a build-your-own care package option so you can send your camper a little love during their exciting week at Camp La Jita! Orders for care packages will be open until three weeks prior to your camper’s session, and they will be delivered to them by trading post staff on the designated day.
Campers love cheerful letters from home! There are two ways you can ensure your camper receives mail during the week, either through “snail mail” (regular mail) or by dropping letters off at Sunday check in. Letters dropped off at check-in will be delivered to the camper on the date noted on the front of the envelope. NOTE: Put snail mail letters in the mail before your camper arrives so that she will receive the letter during the week.
Letters should be addressed like so:
Snail Mail:
Camper’s Name
Camp La Jita
(Session Name/Date) i.e.,
Saddle Up June 2-7
PO Box 1020
Utopia, TX 78884
Send your camper with stationery, pre-addressed envelopes, and stamps, and we will help them get letters home in the mail.
Mail will not be accepted if the name and session is not on the envelope.
Save a stamp and bring your mail to camp with you on check-in day. You can drop off mail for your camper and we will do the delivery. Be sure to have your camper’s name and session on the envelope(s) and what day(s) you want it delivered.
Example:
Camper's Name
Week Number (i.e. Week 1)
Session Name/Date (i.e. Saddle Up June 2-7)
Write the day you would like it delivered (i.e. Wednesday)
NOTE: Mail will not be accepted if name and session is not on the envelope.
The camp is not responsible for personal belongings left at camp. All lost and found items will be housed at the Sally Cheever Girl Scout Leadership Center. All unclaimed items will be donated to charity in August 2024. *Socks, underwear, towels, and toiletries will be thrown away.
A typical day at Camp La Jita looks like:
Camp counselors do not stay in the same cabins as girls to afford both girls and staff privacy. The practice also allows girls to develop a sense of independence. Counselors stay in cabins close by so your camper is always supervised and easy to reach in case of an emergency.
The cabin and/or tent your camper will sleep in is not preassigned. Girls will have the opportunity to choose their cabin and/or tent mate(s) at check-in. Staff counselors do their best to ensure girls are placed with their chosen cabin/tent mate(s).
While we strive to prevent illnesses and injuries at camp, sometimes campers can get hurt or become sick.
We are happy to offer accommodation for food allergies. Be sure your camper's food allergy is specified in her health information via CampDoc.com. If we are unable to accommodate her food allergy/ies, our staff will work with you to develop an appropriate plan. Before registering for camp, contact our Customer Care Department at customercare@girlscouts-swtx.org to discuss your specific requirements.
If you have registered and paid your deposit for a camp session and have not received an email from CampDoc.com within one to two weeks (be sure to check your Spam/Junk folders), please contact our Customer Care Department at customercare@girlscouts-swtx.org.
No. Visiting girls during camp sessions is not allowed. Parents and caregivers are encouraged to talk with staff at the time of your arrival or departure. Camp locations will be closed to visitors to adhere to GSSWT COVID-19 protocols. Only campers and staff/vendors will be allowed in camp facilities.
To collect health history and medical care information, Girl Scouts of Southwest Texas partners with CampDoc.com, a secure, encrypted, and password-protected electronic health record system for camps. We also send other documents through the site, including release form(s), a medication form, camper profile, information about check-out and check-in, and a packing list. Learn more about CampDoc.com.
Scroll down for a complete list of Camp Metro forms.
You will receive a welcome email from CampDoc with these forms and information on how to complete your camper’s health information within a week or two from your camp registration. Please set register@campdoc.com as a ‘safe sender’ in your email system to avoid accidental delivery to junk/spam folders.
Health information is required for all campers*, regardless of session, and must be completed on CampDoc two (2) weeks prior to your camper’s session.
*If your camper will be attending more than one session, you only need to complete CampDoc requirements one time.
Camp Metro is held at our West Side Girl Scout Leadership Center at 5622 W. Cesar E. Chavez Blvd., San Antonio, Texas 78237.
Camp Metro Office: 210-349-2404 Ext. 400
Emergencies: 210-349-2404 (24 hours a day, seven days a week)
Customer Support: customercare@girlscouts-swtx.org, 1-210-349-2404
Online registration opens every spring. You can register at www.girlscouts-swtx.org/camp.
All Camp Metro sessions require a $10 deposit upon registration. These are non-transferable and non-refundable.
All camp balances need to be paid in full at least two weeks before the first day of your camper’s camp session.
We want every girl to have the opportunity to experience camp. We work to provide financial assistance for campers who need it. Assistance for Camp Metro is available on a case-by-case basis.
You can request assistance by completing the Financial Assistance Request Form once registration has opened.
For additional questions, please contact our Customer Care team at customercare@girlscouts-swtx.org.
If a cancelation is made by the customer no later than two (2) weeks prior to the first day of the camp session, the customer will receive a refund minus the deposit fee ($10). Please note: Deposit fees are nonrefundable and cannot be transferred to another session or to another girl. Refunds generally take 7-15 business days to process.
There are no transfers from one camp session to another. You can cancel a camp registration (NO refund or transfer of deposit) and then register for another camp session and pay the deposit or pay in full.
Exceptions:
There will be no refund should a camper be a no-show or leave a session early due to an illness, homesickness, misbehavior, or parental/caregiver request.
To initiate a request for a refund, contact our Customer Care team at customercare@girlscouts-swtx.org. Include girl name, camp session, date of camp session, and specific reason for requesting a refund. Deposit fees are nonrefundable and cannot be transferred to another session or girl. (See exceptions above.)
What NOT to Bring to Camp
* Important: Camp Metro is a nut-free camp. Do not include any snacks/lunch that contain any type of nuts or nut ingredients as we have staff and campers who have severe allergies.
Girl Scouts of Southwest Texas provides transportation from the Sally Cheever Girl Scout Leadership Center (our north central office) to Camp Metro daily at no additional cost. Girls dropped off at the Sally Cheever leadership center must arrive and check-in no later than 8 a.m. and may be picked up after 4:30 p.m. (arrival time may vary depending on traffic conditions). Transportation is provided by a professional and licensed bus service with trained drivers.
Girls may be dropped off at the West Side Girl Scout Leadership Center. Note that the latest drop off time at the West Side Girl Scout Leadership Center is 9:45 a.m.
Before and after care is included in the cost of each Camp Metro session. Girls may be dropped off at either location as early as 7 a.m. and need to be picked up no later than 6 p.m. each day.
Camp activities take place from 9:45 a.m.-4 p.m. each day.
What time is check-in and check-out? Times vary by drop-off location.
Drop-off and pick-up times vary by location.
Sally Cheever Girl Scout Leadership Center:
Drop-off is from 7-8 a.m. and check-out is from 4:30-6 p.m. daily.
West Side Girl Scout Leadership Center:
Pick-up is from 7-9:30 a.m., and check-out time is from 4-6 p.m. daily.
More information is provided in the documents you will receive through CampDoc.com.
You will need your fast pass tag (will be issued on first day) that you MUST have when dropping off and picking up your camper from Camp Metro. You are receiving 2 cards (per camper) for you and another authorized person you have included in your CampDoc authorizations. Anyone dropping off and picking up will also need their driver’s license or other government-issued picture ID and be an authorized person on CampDoc.
Campers may be dropped off at either location as early as 7 a.m. and need to be picked up no later than 6 p.m. each day. Camp activities take place from 9:45 a.m. to 4:00 p.m. each day.
Your child is important to us, and we want to meet her and each camper on arrival, so we ask that you please be patient with check-in and follow directions from camp staff.
The following protocols will be in place:
West Side Girl Scout Leadership Center |
Sally Cheever Girl Scout Leadership Center |
Drop-off
|
Drop-off
|
Pick-Up
|
Pick-Up
|
Before and after care is included in the cost of each Camp Metro session at no additional cost.
Girls may be dropped off at either the Sally Cheever center or West Side center as early as 7 a.m. and need to be picked up no later than 6 p.m. each day.
Please note: There will be a charge of $20 per 5 minutes for any camper not being picked up by 6:05 p.m. The first late pick-up will receive a warning. The second and beyond late pick-ups will be charged $20 per 5 minutes. If lateness becomes habitual, the camper may be removed from the camp (with no refund).
Breakfast is served from 8:30-9:30 a.m. Campers arriving by 9:15 a.m. will have the opportunity to eat breakfast.
Lunch will be served from 11:30 a.m.-1 p.m.
The camp is not responsible for personal belongings left at camp. All lost and found items will be housed at the Sally Cheever Girl Scout Leadership Center. All unclaimed items will be donated to charity in August 2024.
This year we are planning weekly field trips. You will receive more information on where and when the field trips will be happening so keep your eyes peeled for this exciting information.
Camp Metro takes place at the West Side Girl Scout Leadership Center located at 5622 W. Cesar E. Chavez Blvd., San Antonio, Texas 78237.
Camp Metro activities take place Monday-Friday, 9 a.m.-4 p.m.
Campers start the day with breakfast and also are fed lunch and an afternoon snack.
They spend the day having fun and making new friends, as well as getting hands-on experience and exploring skills in a variety of areas: community service, cultural arts, healthy living, environmental awareness, STEM, and so much more.
Because activities take place inside and outside, please apply sunscreen to your camper prior to their arrival.
While we strive to prevent illnesses and injuries at camp, sometimes campers can get hurt or become sick.
You will be notified of minor illnesses and injuries, such as blisters, scratches or cuts requiring a Band-Aid, minor sunburns, or insect bite at the end of the session for Camp La Jita.
If your camper has an illness or injury that concerns the health supervisor or camp director, such as elevated temperature, vomiting, diarrhea, burns, sprains or a medical situation that may require your camper to be treated at a medical facility, you will be contacted immediately.
If your child exhibits COVID-19 symptoms, caregivers will be notified to pick up child immediately for the health and safety of all campers and staff. The camper will need a negative COVID-19 test result, absence of fever for 48 hours, and absence of symptoms for 24 hours before returning to camp.
Camp Metro is served by San Antonio Fire Department EMS.
We are happy to offer accommodation for food allergies. Be sure your camper's food allergy is specified in her health information via CampDoc.com. If we are unable to accommodate her food allergy/ies, our staff will work with you to develop an appropriate plan. Before registering for camp, contact our Customer Care Department at customercare@girlscouts-swtx.org to discuss your specific requirements.
If you have registered and paid your deposit for a camp session and have not received an email from CampDoc.com within one to two weeks (be sure to check your Spam/Junk folders), please contact our Customer Care Department at customercare@girlscouts-swtx.org.
No. Visiting girls during camp sessions is not allowed. Parents and caregivers are encouraged to talk with staff at the time of your arrival or departure. Camp locations will be closed to visitors to adhere to GSSWT COVID-19 protocols. Only campers and staff/vendors will be allowed in camp facilities.
Details coming soon!
Learn about Girl Scouts’ proven outdoor progression method and see if your girl is ready for what’s next.
LEARN MORE