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Volunteer Resources

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You are the cheerleader, guide and mentor for girls on their journey to discover their inner G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader)™. You are best at scoping out experiences G.I.R.L.s are searching for while, most importantly, having a tremendous amount of fun!

COVID-19 Protocols & Restrictions

Updated October 1, 2020 at 12:00 p.m.

Current Restrictions:
  • GSSWT troops and communities may be granted permission to meet in person effective August 1, 2020. The COVID-19 Health & Safety Protocols ensure the minimum standard health protocols as recommended for youth groups by The Governor’s Report to Open Texas and by Girl Scouts of the USA are followed. Minimum standard health protocols include, but are not limited to, the following:
    • In-person gatherings may not take place in homes or exceed 10 individuals
    • Facilities must follow the recommended cleaning and disinfecting protocols
    • All individuals present must submit to a health screening and follow the recommended preventive measures, including physical distancing and face coverings


In May, Governor Greg Abbott announced the state’s ongoing plan to “safely and strategically open Texas while minimizing the spread of COVID-19.” Under Phase II, Gov. Abbott granted youth clubs permission to meet assuming minimum standard health protocols are followed and allows youth clubs to “adopt additional protocols consistent with their specific needs and circumstances to help protect the health and safety of all employees, volunteers, contractors, and participants.” It is the council’s responsibility to develop a process that informs our members of the required screening, cleaning, hygiene and physical distancing recommendations to best limit the risk to our girls, member families, volunteers and the council.

On July 1, 2020, GSSWT released a COVID-19 Health & Safety Protocols process to ensure the preventive measures recommended by The Governor’s Report to Open Texas and by Girl Scouts of the USA are followed. Note: any current restrictions required by GSSWT supersede all permissions granted through the new COVID-19 Health & Safety Protocols process outlined below.

Troop or Group Permission to Meet Approval Process
The new process includes three steps:

Step 1:

All troop co-leaders are required to complete the new COVID-19 Health & Safety Protocols training and COVID-19 Acknowledgement Form available on demand in gsLearn before a troop or group is permitted to meet in person.

  • To access gsLearn via your MyGS account, volunteers must be registered for the 2020-2021 membership year. Once logged in to gsLearn, follow these steps to locate the training:
    • Click on Content Library
    • Search for course by title in the search bar at the top of the screen
    • Select 590 GSSWT COVID-19 Health & Safety Protocols
    • Click Start this course button to begin

NOTE: We recommend using Chrome as your browser. When logging in to gsLearn for the first time, your Content Library may be blank. Log out. Wait 30 minutes and log back in. If you do not see courses in your Content Library after 30 minutes, please contact customercare@girlscouts-swtx.org for assistance.

Step 2:

Once all troop co-leaders have completed the training and acknowledgement form, one volunteer per troop must fill out the Troop or Group Request to Meet in Person Form and submit it to GSSWT for approval.

  • Please note that completing this form does not grant you permission to begin in-person meetings. Volunteers will receive next steps within five business days of our receipt of your request form.

Step 3:

Once GSSWT has granted your troop or group permission to meet in person, all girls attending your troop meeting(s) must have a caregiver complete the new Troop or Group Permission to Participate Form.

  • This form is required at the beginning of each membership year or if the location of your regularly scheduled troop meeting changes mid-year.
  • Permission from caregivers for girls to attend any other troop or community activity (ex: field trip, council-sponsored event, overnight activity or trip, etc.) is required by completing the new Activity or Trip Permission to Participate Form for each activity. This form replaces the Troop Permission Slip form. 
Request and Use of Meeting Space at GSSWT

To accommodate troops and communities that have been granted permission to meet in person and are unable to find a meeting space, GSSWT is accepting reservations for use of the USAA Multi-purpose Room at the Sally Cheever Girl Scout Leadership Center on Tuesdays, Thursdays and the 2nd Saturday of each month.

GSSWT will collect a $10 non-refundable fee per reservation. The meeting room includes a full kitchen, restrooms for females only, tables and chairs, as well as access to the back yard of the Sally Cheever Girl Scout Leadership Center.

The new process includes three steps:

Step 1:

All troop co-leaders are required to complete the new Request and Use of Meeting Space at GSSWT training available on demand in gsLearn before a co-leader can reserve the meeting space.  

  • To access gsLearn via your MyGS account, volunteers must be registered for the 2020-2021 membership year. Once logged in to gsLearn, follow these steps to locate the training:
    • Click on Content Library
    • Search for course by title in the search bar at the top of the screen
    • Select 590 Request and Use of Meeting Space at GSSWT
    • Click Start this course button to begin

NOTE: We recommend using Chrome as your browser. When logging in to gsLearn for the first time, your Content Library may be blank. Log out. Wait 30 minutes and log back in. If you do not see courses in your Content Library after 30 minutes, please contact customercare@girlscouts-swtx.org for assistance.

Step 2:

Once all troop co-leaders have completed the training, one co-leader per troop must fill out the Meeting Space Request Form online.

  • Please note that completing this form does not confirm your reservation. You will receive a reservation confirmation after your request has been reviewed and approved.

Step 3:

Once your meeting day and time is approved, you will receive an email confirmation with instructions for processing the non-refundable fee via ACH (automated clearing house) withdrawal from your troop or group bank account as well as procedures for checking in and out of the facility.

Volunteer Essentials

Volunteers are required to become familiar with the council's policies, procedures and standards. Possibly the number one tool for volunteers, the Volunteer Essentials handbook provides information about council procedures, standards, policies and volunteer personnel policies. It also provides general information about grade levels, troop program, risk management, etc. Download a copy or ask for one at the council office. You will have post-it notes all over this one.

Safety Activity Checkpoints

Safety Checkpoints are important in ensuring girls' safety. When preparing for a Girl Scout activity, always begin with the Safety Activity Checkpoints to see the nationally required standards and guidelines. 

See the list: Safety Checkpoints

Virtual Meeting Resources
Outdoor Resources
Girl Scout Traditions
Health & Safety
Managing Finances

Managing Troop/Group Finances Manual

Money Manager Training Reference Guide (printable PDF)

Download forms below, complete & turn in to Finance department after completing Money Manager Training above:

Download form below, complete & turn in to Finance department after signing signature cards at the bank:

Need more information?

Check out the resources listed below:

Need assistance? Contact customercare@girlscouts-swtx.org or 210-349-2404.

MyGS & Rallyhood
Troop Resources
STEM
Travel & Field Trips